Special Events

Gala Award Winners Named at The Special Event 2009

On Jan. 30, San Diego showed guests at The Special Event's Gala Award ceremony its SoCal style with glittering jesters, operatic arias and a dose of rock ‘n’ roll. But first came the trophies! See whom the Special Events Magazine Advisory Board deemed the best of the best in 35 categories. — The Editors

BEST FAIR/FESTIVAL

THE LUNDQUIST CO., SACRAMENTO, CALIF.

More than 5,000 participants enjoyed the “First 5 Sacramento Children's Celebration,” a free outdoor family event that included 49 educational programs. “Fairy Tale Town” brought to life Robin Hood's Sherwood Forest along with other book-related favorites. The event entertained 4.6 percent more guests than anticipated but still came in 9 percent under budget.

BEST INVITATION

ASE GROUP, OVERLAND PARK, KAN.

For a bar mitzvah with the theme “connectivity,” ASE Group went for an interactive invitation. The celebration, dubbed “Ben-Mitzvah” for the honoree, featured an “iBen” invitation, which mimicked the look of an iPod. When invitees pressed the oversized “play” button, Ben invited them to his Ben-Mitzvah via a sound chip imbedded in the invitation.

BEST DINING TABLE DESIGN

JANET FLOWERS WEDDING AND EVENT DESIGN, ROCKVILLE, MD.

For a Juicy Couture theme bat mitzvah dubbed “Couture Yourself,” Janet Flowers Wedding and Event Design mixed fashion with floral to create fabulous centerpieces. Wrought-iron mannequins perched at the center of the tables were adorned with such creations as skirts consisting of layers of loose carnation petals or corseted tops made with brightly colored button mums. The fashionable centerpieces sported accessories too, such as rhinestones, silver charms, and pink and white strands of pearls.

BEST OFF-PREMISE CATERED EVENT

SOMEONE'S IN THE KITCHEN, TARZANA, CALIF.

At a minimum of $10,000 a pop per couple, the cirque-themed “Bash in Bel Air” had high expectations to live up to. Since shellfish could not be served to the kosher-keeping supporters of the American Friends of the Hebrew University, seafood such as halibut cheeks with fennel and cracked green olives took its place in an entree duo alongside sliced filet of beef roulades with summer mushroom stuffing. Petit nondairy chocolate chip ice cream sundaes topped off the menu.

BEST CATERED EVENT PRODUCED BY A HOTEL BANQUET DEPARTMENT

HARITH PRODUCTIONS, WILLOW GROVE, PA., AND COPACABANA PALACE, RIO DE JANEIRO, BRAZIL

The catering team immersed guests in Brazilian culture during a “Spirit of Rio” event that combined dishes from different regions of Brazil with artistic presentation. The spicy sea bass dish from the Pampas region was served in a half coconut atop a nest of thread-like leeks.

BEST FUNDRAISING EVENT

ALISON SILCOFF EVENTS, MONTREAL

“The Daffodil Ball” went dashing, debonair and just a bit dangerous with a James Bond theme for 680 guests. Decor highlights included a laser “security system,” a gold-painted beauty on a rotating circular bed, Bond-worthy gadgets and a helicopter, not to mention 30,000 daffodils. The event netted a record-breaking $2.3 million for the Canadian Cancer Society.

BEST EVENT PRODUCED FOR A NONPROFIT ORGANIZATION

E=MC2 EVENT MANAGEMENT, CALGARY, ALBERTA

The “David Foster Foundation Gala” treated 1,000 guests to an event that raised awareness of the David Foster Foundation, which provides financial and emotional assistance to families with children needing organ transplants. The event included an Oscar-style red carpet, a “Star Search”-style event and celebrity entertainment, including singer Lionel Richie.

BEST WEDDING: BUDGET UNDER $1,000 PER GUEST

FUTURE AFFAIRS PRODUCTIONS, EAST PROVIDENCE, R.I.

A bride with a proud Irish heritage and a groom who spent 26 years in Hawaii combined their two cultures in “An Unconventional Wedding.” Leis, hula dancers, Irish step dancers and an Irish band all contributed to the wedding day ambience. Because the couple did not want a tent to mar the scenery, the event team installed 35 white spandex four-cornered sails horizontal to the ground to shield guests from the sun.

BEST WEDDING: BUDGET $1,000 AND ABOVE PER GUEST

HONEYSWEET PRODUCTIONS, LOS ANGELES

For the first — and so far only — wedding held at L.A.'s Kodak Theatre, which hosts the Oscars ceremony, Honeysweet Productions opted for romance, drama and theatrics for “My Big Fat Kodak Wedding.” Wedding scenes from famous films were projected on a screen, and the bride and groom duped the audience into believing they performed an intricate dance number.

BEST MULTIPLE-DAY INCENTIVE EVENT

JOBE & ASSOCIATES, DUBLIN, OHIO

The “Island Royalty” annual sales conference hosted 220 guests at Grand Cayman, Cayman Islands, for four days of motivational morning sessions, afternoon excursions and themed evening events. The island locale was ideal for such activities as stingray encounters, deep-sea fishing and snorkeling. Evenings brought elegant, bohemian lounge areas and a surprise performance by singer Seal.

BEST MULTIPLE-DAY EVENT PROGRAM FOR A CORPORATION OR ASSOCIATION

TOTAL EVENT RESOURCES, SCHAUMBURG, ILL.

The three-day Parts and Services Expo addressed the question “What drives your company?” with the event “Drive” at the Orlando World Marriott Center in Orlando, Fla. Some 1,800 truck manufacturers, dealers, employees and suppliers attended an opening session with a stage built around a real truck and surrounded by five LED screens hung at different heights and depths.

BEST EVENT STAGED IN MULTIPLE LOCATIONS

AFFINITY SPORTS MARKETING, SOUTHLAKE, TEXAS

McDonald's hosted the “Midnight Gaming Championship” with 56 tournaments in 16 cities over 16 weeks. Four mobile gaming event crews produced tournaments simultaneously in four cities to promote the fast-food chain's “Many Stores Open Late” initiative to night-owl gamers. It was the largest video game tournament in the country and the first to have consecutive tournaments in multiple cities on the same day.

BEST FLORAL DESIGN

THE PRECIOUS MOMENT BEIJING, BEIJING

This gala brought nature indoors with floral displays representing different seasons. For instance, the second level of the venue embodied summer with 700 flowers and crystal beads strung from the ceiling to symbolize the rainy summer season. A reconstructed 300-year-old traditional Chinese opera house served as the venue for a fashion show with models dressed in styles comprised primarily of plants and flowers.

BEST TENT INSTALLATION

CLASSIC PARTY RENTALS/DUCKY-BOB'S, CARROLLTON, TEXAS

Some 26,102 square feet of tented space served as the ceremony space for a “Ranch Wedding and Reception.” To supply the authentic church ambience the bride and groom wanted for their ceremony, Classic provided a 70-foot steeple, which complemented stained glass windows and wooden pews. An 8,700-square-foot tent divided into three levels acted as the reception area.

BEST USE OF LIGHTING

GLOBAL EVENTS, MADRID

A soccer pitch served as venue for the “Real Madrid Championship Celebration”; lighting was key to transform the space, which could not hold heavy structures. Spotlights produced stroboscopic flashes to transform the darkened stadium into a star-filled sky for the 80,000 attendees. More than 50 technicians worked nonstop for a day and a half.

BEST ACHIEVEMENT IN TECHNICAL SUPPORT

BRITE IDEAS BY GREG CHRISTY, FOOTHILL RANCH, CALIF.

The event team created a production for 1,000 seen-it-all-before guests, including Tom Cruise, Katie Holmes and Dennis Hopper, with the “Grand Opening of Broad Contemporary Art Museum” at LACMA. The team opted for a 165-by-145-foot portable soundstage structure and a ceiling that could support 70,000 pounds.

BEST ACHIEVEMENT IN LOGISTICS

VENETIAN RESORT HOTEL CASINO, LAS VEGAS, AND LUMINOUS, HONG KONG

The event team threw the multi-day “Celebration Macau 2008” in honor of a business mogul's 75th birthday. The event drew on different cultural aspects of the honoree's life, such as his Ukrainian, Lithuanian and Jewish heritage, as well as his business accomplishments in China. Day One included VIP courtside seating for a basketball match between the U.S. Olympic team and the Lithuanian Olympic team.

BEST ACHIEVEMENT IN EVENT RENTAL SUPPORT

TOP PRODUCTIONS, RICHMOND, CALIF.

Top Productions developed a temporary village for the “Scion United” commercial shoot and marketing event. With less than a week's notice, the team created an event space with 20 tents ranging in size from 10-by-10 to 120-by-220 in a barren desert location. The temporary venue covered 60,000 square feet of land with rental items from Top Productions' warehouse 600 miles away.

BEST NEW, INNOVATIVE EVENT PRODUCT/TECHNOLOGY

VELON DESIGNS, SAN FRANCISCO

Velon Designs developed a Pucci-style print velon for the “Manus Valentine's Day Ball,” which had an Austin Powers theme. The print served as liner for a 60-by-60-foot tent, enveloping guests in a fun, whimsical environment. A vintage swatch from the '70s served as inspiration for the print.

BEST EVENT ENTERTAINMENT CONCEPT AND EXECUTION: ENTERTAINMENT BUDGET UNDER $25,000

DESIGNS BY SEAN, DANIA, FLA., AND ANDY KUSHNER ENTERTAINMENT, ROCKVILLE, MD.

“Inner Circle 2008: Daydream in the Desert” general session had a dream theme set against an Arizona desert backdrop. Identical triplet violinists appeared singly playing different verses of the song “Dream Weaver” before joining together to finish the song.

BEST EVENT ENTERTAINMENT CONCEPT AND EXECUTION: BUDGET $25,000 TO $100,000

EXPERIENTIAL EVENTS, CALGARY, ALBERTA, AND BRAVO! ENTERTAINMENT, DALLAS

The “Feel the Beat” presentation stressed energy and teamwork for its corporate-employee audience through troupes of drummers, dancers and acrobats, along with interactive entertainment for the 1,500 guests. Acts performed in 20-minute segments on three different stages; guests moved throughout the space to follow the entertainment.

BEST EVENT ENTERTAINMENT CONCEPT AND EXECUTION: ENTERTAINMENT BUDGET above $100,000

TOM BERCU PRESENTS, LOS ANGELES, AND EXTRAORDINARY EVENTS, SHERMAN OAKS, CALIF.

For a high-tech client's 7,000-attendee welcome reception, the event team skipped the usual stage entertainers, opting instead to line the walls of the bare event space with a 900-foot-long projection surface for floor-to-ceiling video “wallpaper.” The decor/entertainment included performers from throughout the world, ranging from sumo wrestlers to Bollywood dancers.

MOST OUTSTANDING SPECTACLE

THE FULL EFFECT, BEDFORD, ENGLAND

The two-night “Light Fantastic” spectacle drew more than 160,000 people to the heart of an English city to enjoy son et lumiere shows, which included lasers, gas jets and fireworks, and large-format projections on building facades. Performers from avant-garde troupe Transe Express dangled from a giant child's mobile 150 feet above the ground. Local schoolchildren helped create models used for a lantern parade through the city streets.

BEST EVENT PRODUCED FOR A PRIVATE INDIVIDUAL: BUDGET UNDER $1,000 PER GUEST

EVENTS OF DISTINCTION, SAN FRANCISCO

An engaged couple completely overhauled the plans for their engagement parties, finally settling on a freewheeling gala at a Napa Valley, Calif., winery. A “kaleidoscope” theme enlivened the mood for 89 guests, from eight giant kinetic motion wheels at the outdoor cocktail reception to the after-dinner “Kaleidoscope Lounge,” featuring cast-aluminum Versailles chairs, mirror cube tables and glowing bar stations.

BEST EVENT PRODUCED FOR A PRIVATE INDIVIDUAL: BUDGET $1,000 AND ABOVE PER GUEST

VENETIAN RESORT HOTEL CASINO, LAS VEGAS, AND LUMINOUS, HONG KONG

A five-day 75th birthday celebration for a business tycoon drew on the honoree's Ukrainian, Lithuanian and Jewish heritage. Some 250 guests from throughout the world arrived in Macau for events including basketball games, tours of Macau and Hong Kong, and lavish entertainment.

BEST EVENT MARKETING CAMPAIGN

VOK DAMS GROUP, WUPPERTAL, GERMANY

To herald the spinoff of a major coal producer's “white,” non-coal business, the event team replaced the corporation's old logo on its headquarters building with a glowing skin reading, “Hi, I'm the new one!” At the official press conference, the veiled building facade appeared to blast open, revealing the new entity's name, logo and slogan.

BEST THEATRICAL ENTERTAINMENT PRODUCTION

GLOBAL EVENTS, MADRID

The event team created an artificial lagoon as the stage for the dramatic launch of a new car line. In place of the traditional training session, attendees watched a theatrical extravaganza in Spain that included a popular TV host interacting via satellite hookup with the automaker's CEO, who was at the Frankfurt [Germany] Auto Show.

BEST DECOR: TOTAL DECOR BUDGET UNDER $20,000

DESIGNS BY SEAN, DANIA, FLA.

The rehearsal dinner for a Florida wedding took full advantage of flora at the venue — a marine park — to create a tropical paradise. Custom air-brushed spandex linen in floral designs covered each table; tables also featured dramatic floral centerpieces. Floor-length raffia skirting dressed serpentine buffet tables, which sported tropical leaf print overlays.

BEST DECOR: TOTAL DECOR BUDGET $20,000 TO $49,999

THE PRECIOUS MOMENT BEIJING, BEIJING

For an interior design magazine's awards program, the event team showcased four trendsetting decorating styles — “spontaneity,” “mix and match,” “indulgence” and “naturalistic” — as table centerpieces. The popular “naturalistic” tabletops featured floral in jars functioning as tiny eco-systems. The 255-foot perimeter of the venue — a nondescript hotel ballroom — was defined by a 16-foot-tall silvery drape that threw attention to the centerpieces, which guests eagerly took away with them.

BEST DECOR: TOTAL DECOR BUDGET $50,000 TO $150,000

THE PRECIOUS MOMENT BEIJING, BEIJING

The beauty of the seasons came to life at a residential developer's annual brand promotion event. To represent the dramatic summer rainstorms of China's southern regions, 700 strands of white orchids and crystal beads dangled from the venue's rafters. In the main banquet hall, tables were decorated in four styles, symbolizing the four communities the developer had created.

BEST DECOR: TOTAL DECOR BUDGET ABOVE $150,000

THE CATERING CO. DECOR, CHAPEL HILL, N.C.

Although they were actually in a nondescript gymnasium, guests at the final gala for the University of North Carolina's capital campaign had the sense they were dining inside the school's beloved “Old Well” landmark thanks to clever projections and iconic decor elements.

BEST EVENT PRODUCED FOR A CORPORATION OF ASSOCIATION: OVERALL BUDGET UNDER $100,000

TOTAL EVENT RESOURCES, SCHAUMBURG, ILL.

Winners of a pharmaceutical company's incentive program visited a Caribbean island where they turned treasure-hunters on the resort property. Challenges included physical and mental tests along with lighthearted stunts. Due to the tight budget, the event team created the scavenger hunt without benefit of an initial site visit.

BEST EVENT PRODUCED FOR A CORPORATION OR ASSOCIATION: OVERALL BUDGET $100,000 TO $249,999

TOTAL EVENT RESOURCES, SCHAUMBURG, ILL.

For a new twist on the corporate holiday party, 500 employees entered the “Holiday Workshop,” which featured lunch buffets decorated with a holiday theme. The surprise came when the company chairman announced that the employees would build toys to donate to a local children's charity.

BEST EVENT PRODUCED FOR A CORPORATION OF ASSOCIATION: OVERALL BUDGET $250,000 TO $500,000

WELCOME EVENT MARKETING, COPENHAGEN, DENMARK

To create an unforgettable product launch heralding a new energy-efficient “Alpha” pump, the event team asked the 280 guests to sign a charter affirming their commitment to protecting the environment before transporting them to the top of a melting glacier, where they saw the impact of global warming firsthand.

BEST EVENT PRODUCED FOR A CORPORATION OR ASSOCIATION: OVERALL BUDGET ABOVE $500,000

GLOBAL EVENTS, MADRID

To boost both employee and retailer morale for a car line, the event team staged a splashy four-day program including meetings, car exhibition, gala dinner and lavish entertainment. Going beyond a presentation of the new car models themselves, the entertainment program stressed the resurgence of the brand via spectacular elements including fire and light cannons, water screens and hidden fountains.

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