Special Events
EventQuip at Philadelphia Museum of Art

Tent Sensations: Four Great Tent Installations for Special Events

Four outstanding tent installations for special events, including the largest tent ever installed at the Philadelphia Museum of Art

Regal Tent Productions

The event is World Mastercard Spring Fashion Week—but it takes place in frosty March in frostier Toronto. The tenting team from Regal Tent Productions was up to the task, installing four structures to create a 30,000-square-foot venue smack dab in the middle of downtown Toronto, so that Canada's top fashion designers and influencers can oversee more than 40 fashion shows in a five-day period.

Because the location—David Pecaut Square—is a city-owned property, Regal had to jump through a series of regulatory hoops. Not only did the team have to install more than 30,000 square feet of raised flooring because the grounds could not be staked, they also had to work around benches and trees. "There are actually several light posts that we had to build around and leave inside the venue," says Ashleigh McCulloch, Regal's operations and sales coordinator. Nonetheless, the installation—which featured four different structures ranging from 18 meters to 40 meters in width—was a hit, McCulloch says. Along with the mix of glass walls and white vinyl fabric, the installation included the interior VIP mezzanine, which McCulloch calls perhaps the "coolest" feature. "It allowed the guests to see both the front entrance/lounge area as well as the runway from a higher vantage point," she explains. "Using a mezzanine inside a tent is by no means a new feature, but we’ve noticed it’s definitely been gaining in popularity over the last year."

Regal Tent Productions
Photo by Up Photography

Wedding Bliss from Arena Americas

Arena Americas wedding tent installation

Weddings are all about love, and sometimes that includes the tenting at the wedding. More than 850 guests fell in love with a stunning wedding-tent installation at a private home in New Jersey in August, created by Arena Americas.

The event team installed nearly 25,000 square feet of tenting and flooring for each aspect of the big day. Guests started the celebration in a glass-enclosed clearspan structure with apse ends and clear tops to witness the wedding ceremony. The structure--installed on 13-foot legs—was fully air conditioned and carpeted and boasted a 60-foot-wide, 1,200-square-foot chuppa on a raised platform for the 60-person wedding party. Next, guests moved onto cocktail hour underneath a 40-by-40-foot clearspan structure nestled against the house. The structure was installed without any tops or sidewall; instead, the aluminum was wrapped in ivy to create a beautiful trellis from which lanterns were hung. A 400 square foot vestibule connected the cocktail area to the reception where guests were seated in a 13,000-square-foot “ballroom” inside of an innovative Arcum structure, which was erected on the property’s ocean front backyard.

The oceanfront property's severe elevation changes forced the tenting team to turn to an elaborate scaffolding system to create a level floor; levels ranged from 4 feet to 17 feet.

Arena Americas
 

Meeting of the Minds from TentLogix

TentLogix installation for Gartner

It's serious when more than 12,000 attendees converge over the course of five days for more than 500 sessions conducted by chief information officers and senior information technology executives. But that's the Gartner Symposium/ITxpo, held in October, and that's the showcase for TentLogix of Stuart, Fla., to show off its tenting skills

Tentlogix supplied six unique event structures that provided more than 210,000 square feet of temperature-controlled event space. To create a campus-like environment for guests to move freely throughout the three resorts hosting the event, the tent team developed custom structures including a 25-by-55-by-8-meter Arcum Emporium structure and a 15-by-30-meter Mono-Pitch structure. The central pavilion structure measuring 164- by 410-foot and a football field measuring 160-by 360 feet--the largest structure was actually much larger than a football field, including end zones. More than 2,500 tons of cooling capacity was provided to ensure even and consistent temperature control of the massive structures.

All tents included elevated flooring systems with color-matched carpeting throughout and over a mile of glass walls and insulated hard walls were provided to complete the refined look and feel the client was looking for. PMS-color printed fabric panels were provided to give a customized look to the structures.

TentLogix
 

Museum Quality from EventQuip

EventQuip at Philly Museum of Art

Thanks to the dedication of EventQuip of Lansdale, Pa., 1,100 attendees gathered on a May evening under the largest tent ever installed at the Philadelphia Museum of Art for the 250th anniversary of the University of Pennsylvania School of Medicine.

The 26,000-square-foot structure with multi-level flooring and clear vinyl top and sides was installed according to a detailed schedule designed to protect the iconic location and to provide guests with a view of the city at night and the fireworks display that capped off the evening.

The main tent was a 132- by-196-foot European structure on 13-foot legs. Clear vinyl for the roof and sidewalls showcased the museum’s iconic façade as a backdrop, while also allowing for a view of the Benjamin Franklin Parkway and the Philadelphia skyline. Customized three-level flooring at 2-inch, 16-inch and 30-inch heights allowed guests furthest from the stage to still have a good view. The floors were finished with carpet, and a polished hardwood overlay defined the entry foyer. Additionally 11,637 square feet of support tenting for catering, green room, restroom trailers, and walkways was connected to the main tent to ensure weather-protected transitions for staff, and performers.

All told, the tent team installed a total of 37,509 square feet of tenting. Nineteen tractor trailer loads delivered more than 600,000 pounds of tenting and flooring equipment. In order to comply with the museum’s requirements and restrictions, tent installers worked in shifts around the clock for eight days to assemble 10,895 parts to create the venue that the clients had envisioned.

EventQuip
 

Hide comments

Comments

  • Allowed HTML tags: <em> <strong> <blockquote> <br> <p>

Plain text

  • No HTML tags allowed.
  • Web page addresses and e-mail addresses turn into links automatically.
  • Lines and paragraphs break automatically.
Publish