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Party Rental Operators Share Secrets of Client Surveys

Party Rental Operators Share Secrets of Client Surveys

Event rental operators find many ways to get client feedback, and now turn to social media as a savvy strategy.

A whopping 87 percent of party rental operators responding to a recent informal poll from Special Events use some type of survey tool to gauge client satisfaction with their work. And the reason why is simple: “Satisfied customers are the backbone of our industry!” says Lauri Dixon, owner of Party Plus in Baltimore. “We as an industry would be remiss if we did not inquire as to how the event went.”


By far, the most popular tool used to check client satisfaction is a post-event email, used by 41 percent of respondents.

“After each delivery and pickup, we email a client survey to our customers,” says Tricia Schmitt, director of sales and marketing at AFR Furniture Rental of Pennsauken, N.J. “It is a great form of communication because email is so easy, and it only takes clients a few minutes to reply. This comes in the way of a personal email from the actual inside/outside sales rep to our client.”

Tying for second place are follow-up phone calls and asking for feedback from the lead person on the job, both used by 21 percent of respondents. (Multiple replies are possible.)

Ten percent of respondents mail a comment card to clients after the event, usually with a postage-paid return envelope.

Cleveland-based Event Source uses one of the most elaborate survey tools in the Special Events survey. Every client who receives an invoice via email is sent a link to an online survey, which asks about the company's website, showroom, customer service, condition of equipment and so on. Clients who complete the survey are entered into a monthly drawing for a $100 gift card.


Of operators who conduct formal post-event surveys, roughly half offer an incentive to respondents to reply and half do not.

As noted above, Event Source puts respondents into a drawing for a $100 gift card. Also at the high end, the Party Rental Ltd. group, headquartered in Teterboro, N.J., gives away an iPad, notes chief operating officer Gary Halperin.

Not all operators dish out such glam gifts. Miller's Rentals of Edison, N.J., runs Facebook promotions that require some form of client interaction, notes president Steve Kohn. Respondents to these promotions can qualify for a $25 gift card.


Some 83 percent of respondents say they keep an eye on social media to keep tabs on what clients are saying.

Form Decor of La Mirada, Calif., takes social media so seriously that “We have a dedicated PR/marketing/social media coordinator,” says vice president of sales Jeff Sigler. “We've learned that if you really want to reach a significant cross section of your customers, you have to be everywhere. There are so many social media platforms and everyone has a different preference, and therefore a different communication style/language. It's a full-time job.”

See the full story in the May-June issue of Special Events, available to subscribers only.

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