Event planning isn’t for the faint of heart. Organizing, coordinating, and making sure everyone has a good time can be tricky if you don’t have the right tools in place.
That’s where JotForm Mobile Forms comes into play—it’s an app built for event planners and management teams to make each event one for the books, every single time. Learn more about what you can do with this powerful app.
1. Create and edit forms on the go.
People are busy, and they need the option to take their work with them wherever they go. JotForm Mobile Forms allows event planners and management teams to create and edit forms anywhere. This comes in handy if you need to create a form in a pinch or if there’s an emergency, and you need to edit and update a form quickly.
If you’re just straight-up busy and don’t have time to sit at a computer, you can easily create a form from scratch from the convenience of your mobile device or tablet. You can customize your forms with brand colors, logos, images and more.
On the backend, users can customize notifications and choose to enable or disable them so that they can stay up to date (or not) with form submissions. Better yet, once your form is ready, it’s incredibly simple to share it through email, text or other third-party apps like Facebook Messenger and WhatsApp.
2. Easily access attendee information.
There’s a lot of legwork that goes into preparing for an event and even more the day of.
Events get hectic, especially when you’re checking people in. Event planners and management teams can overcome this when they use JotForm Mobile Forms. By using this app, they can easily search through their submissions and check to see who has registered and who hasn’t. And if someone shows up at the door without registering in advance, they can use their mobile device or tablet to collect the person’s information.
In addition, some events hire photographers and videographers to document the festivities, so it’s important that event planners and management teams make sure attendees have signed liability and waiver forms. If they haven’t, it’s an easy fix, because the event staff can get a signature on the spot.
3. Get feedback in real time.
It can be difficult to measure the success of an event, especially after the party is over. But there’s a solution for this—asking for feedback in real time.
With JotForm Mobile Forms, event planners can take advantage of kiosk mode and turn their device into a survey station. This means each time someone fills out a form, it will automatically refresh and be ready for the next person. This makes it easy to collect a bunch of responses without any extra hassle.
Gathering feedback in real time is the perfect way to quickly see how the event went and what you can improve in the future.
JotForm Mobile Forms also has an Assign Form feature. You can assign a form to anyone, either with or without a JotForm account. This functionality works well for temporary event support staff who don’t need access to an entire JotForm account—just one or two forms to support the event, like when they’re checking people in or asking for feedback.
Annabel Maw is a marketing communications manager at JotForm, a full-featured online forms platform for easy data collection and management. When she’s not blogging, she enjoys international travel, concerts and artisan coffee. Say hi @AnnabelLMaw.